This Pri­vacy State­ment was pub­lished on 15th May 2018.

Selux UK Ltd are com­mit­ted to pro­tect and respect your pri­vacy in com­pli­ance with EU- Gen­eral Data Pro­tec­tion Reg­u­la­tion (GDPR) 2016/679, dated 27th April 2016. This pri­vacy state­ment explains when and why we col­lect per­sonal infor­ma­tion, how we use it, the con­di­tions under which we may dis­close it to others and how we keep it secure. This Pri­vacy State­ment applies to the use of our prod­ucts and to our sales, mar­ket­ing and cus­tomer con­tract ful­fil­ment activ­i­ties. It also applies to indi­vid­u­als seek­ing a job at Selux UK Ltd.

Who are we?

Selux UK Ltd man­ages the spec­i­fi­ca­tion and sales of light­ing prod­ucts. Our company’s office is located in Leam­ing­ton Spain the United King­dom while our parent com­pany, Selux AG, is based in Berlin, Ger­many. The com­pa­nies’ reg­is­tered office address is 31 St John’s, Worces­ter, WR2 5AG,

Selux UK Ltd is the data con­troller. Due to our size we are exempt from the require­ments for a ded­i­cated Data Pro­tec­tion Offi­cer but we can be con­tacted by email at enquire@​selux.​co.​uk.

When do we col­lect per­sonal data about you?

• When you are pur­chas­ing our prod­ucts.
• When you inter­act with us in person via email or through our web­sites.
• We may col­lect per­sonal data if it is con­sid­ered to be of legit­i­mate inter­est, and if this inter­est is not over­rid­den by your pri­vacy inter­est and where there is an estab­lished mutual inter­est between you and Selux UK
• If used for emar­ket­ing we always ensure that explicit opt-in con­sent is estab­lished before­hand.

Why do we col­lect and use per­sonal data?

We col­lect and use per­sonal data mainly to per­form direct sales, direct mar­ket­ing and cus­tomer ser­vice. We also col­lect data about sup­pli­ers, part­ners and per­sons seek­ing a job or work­ing in our com­pany.

We may use your infor­ma­tion for the fol­low­ing pur­poses:

• Send you mar­ket­ing com­mu­ni­ca­tions which you have requested. These may include infor­ma­tion about our prod­ucts and ser­vices, events, news and activ­i­ties. This com­mu­ni­ca­tion is sub­scrip­tion based and requires your con­sent.
• Send you infor­ma­tion about the prod­ucts and ser­vices that you have pur­chased from us.
• Per­form direct sales activ­i­ties in cases where legit­i­mate and mutual inter­est is estab­lished.
• Reply to a Con­tact me’ or other web forms you have com­pleted on selux​.com/​g​br/en (e.g. to down­load a whitepa­per).
• Follow up on incom­ing requests (cus­tomer sup­port, emails, chats, or phone calls).
• Per­form con­trac­tual oblig­a­tions such as order con­fir­ma­tion, invoices, reminders and sim­i­lar infor­ma­tion required for the pur­poses of com­plet­ing projects and con­tracts. The con­tract may be with Selux UK Ltd directly or with a Selux UK Ltd part­ner.
• Notify you about any dis­rup­tions to our ser­vices (system mes­sages).
• Con­tact you to con­duct sur­veys about your opin­ion on our prod­ucts and ser­vices.
• Process a job appli­ca­tion.

Our legal basis for col­lect­ing per­sonal data

Col­lect­ing per­sonal data based on con­sents

The col­lec­tion of per­sonal data based on con­sent from the data sub­ject will be done by using Con­sent Forms” that will store doc­u­men­ta­tion related to the con­sent given by the indi­vid­ual. Indi­vid­ual con­sents will always be stored and doc­u­mented in our sys­tems.

Col­lect­ing per­sonal data based on con­tracts

We use per­sonal infor­ma­tion for ful­fill­ing our oblig­a­tions related to con­tracts and agree­ments with cus­tomers, part­ners and sup­pli­ers.

Col­lect­ing per­sonal data based on legit­i­mate inter­est

We may use per­sonal data if it is con­sid­ered to be of legit­i­mate inter­est, and if the pri­vacy inter­ests of the data sub­jects do not over­ride this inter­est. Nor­mally, to estab­lish the legal basis for data col­lec­tion, an assess­ment has been made during which a mutual inter­est between Selux UK Ltd and the indi­vid­ual person has been iden­ti­fied. This legal basis is pri­mar­ily related to our sales and mar­ket­ing pur­poses. We will always inform indi­vid­u­als about their pri­vacy rights and the pur­pose for col­lect­ing per­sonal data.

What type of per­sonal data is col­lected?

We col­lect name, phone number, title and email address, in addi­tion to your company’s name and con­tact infor­ma­tion. We may also col­lect feed­back, com­ments and ques­tions received from you in ser­vice-related com­mu­ni­ca­tion and activ­i­ties, such as meet­ings, phone calls, doc­u­ments, and emails. 

If you apply for a job at Selux UK Ltd, we col­lect the data you pro­vide during the appli­ca­tion process.

Selux UK Ltd does not col­lect or process any spe­cial cat­e­gories of per­sonal data, such as public unique iden­ti­fiers or sen­si­tive per­sonal data.

How long do we keep your per­sonal data?

We store per­sonal data for as long as we find it nec­es­sary to fulfil the pur­pose for which the per­sonal data was col­lected, while also con­sid­er­ing our need to answer your queries or resolve pos­si­ble prob­lems, to comply with legal require­ments under applic­a­ble laws, to attend to any legal claims/​complaints, and for safe­guard­ing pur­poses.

This means that we may retain your per­sonal data for a rea­son­able period of time after your last inter­ac­tion with us. When the per­sonal data that we have col­lected is no longer required, we will delete it in a secure manner.

Your rights to your per­sonal data

You have the fol­low­ing rights with respect to your per­sonal data:

• The right to request a copy of your per­sonal data that Selux UK Ltd holds about you.
• The right to request that Selux UK Ltd cor­rects your per­sonal data if inac­cu­rate or out of date.
• The right to request that your per­sonal data is deleted when it is no longer nec­es­sary for Selux UK Ltd to retain such data.
• The right to with­draw any con­sent to per­sonal data pro­cess­ing at any time. For exam­ple, your con­sent to receive e-mar­ket­ing com­mu­ni­ca­tions:
• The right to request that Selux UK Ltd pro­vides you with your per­sonal data and, if pos­si­ble, to pass on this infor­ma­tion directly (in a portable format) to another data con­troller when the pro­cess­ing is based on con­sent or con­tract.
• The right to request a restric­tion on fur­ther data pro­cess­ing, in case there is a dis­pute in rela­tion to the accu­racy or pro­cess­ing of your per­sonal data.
• The right to object to the pro­cess­ing of per­sonal data, in case data pro­cess­ing has been based on legit­i­mate inter­est and/​or direct mar­ket­ing.

Any query about your Pri­vacy Rights should be sent enquire@​selux.​co.​uk.

The use of cook­ies and bea­cons

We use cook­ies and to col­lect infor­ma­tion as you nav­i­gate the company’s web­site hosted by our parent com­pany Selux AG and their pri­vacy state­ment covers their use. 

This infor­ma­tion is used to make web­sites work more effi­ciently, as well as to pro­vide busi­ness and mar­ket­ing infor­ma­tion to the owners of the site, and to gather such per­sonal data as browser type and oper­at­ing system, refer­ring page, path through site, domain of ISP, etc. for the pur­poses of under­stand­ing how vis­i­tors use a web­site. Cook­ies and sim­i­lar tech­nolo­gies help us tailor our web­site to your per­sonal needs, as well as to detect and pre­vent secu­rity threats and abuse. If used alone, cook­ies and web bea­cons do not per­son­ally iden­tify you.

Do we share your data with anyone?

We do not share, sell, rent, or trade your infor­ma­tion with any third par­ties with­out your con­sent, except from what is described below:

Third-party Ser­vice Providers work­ing on our behalf:

We may pass your infor­ma­tion on to our sub-con­trac­tors and other asso­ci­ated orga­ni­za­tions with the pur­pose of them pro­vid­ing ser­vices to you on our behalf. 

If required by law:

We will dis­close your per­sonal infor­ma­tion if required by law or if we, as a com­pany, rea­son­ably believe that dis­clo­sure is nec­es­sary to pro­tect our company’s rights and/​or to comply with a judi­cial pro­ceed­ing, court order or legal process. How­ever, we will do what we can to ensure that your pri­vacy rights con­tinue to be pro­tected.

Changes to this Pri­vacy State­ment

Selux UK Ltd reserves the right to amend this Pri­vacy State­ment at any time. The applic­a­ble ver­sion will always be found on our web­sites. We encour­age you to check this Pri­vacy State­ment occa­sion­ally to ensure that you are happy with any changes. 

If we make changes that sig­nif­i­cantly alter our pri­vacy prac­tices, we will notify you by email or post a notice on our web­site prior to the change taking effect.

Your right to com­plain with a super­vi­sory author­ity

If you are unhappy with the way in which your per­sonal data has been processed, you may, in the first instance, con­tact enquire@​selux.​co.​uk.

If you remain dis­sat­is­fied, then you have the right to apply directly to your national super­vi­sory author­ity for a deci­sion. The super­vi­sory author­i­ties can be con­tacted at: 

United King­dom for Selux UK Ltd
Infor­ma­tion Commissioner’s Office (ICO)
https://​ico​.org​.uk/

Berlin, Ger­many for Selux AG
Each indi­vid­ual German state has a Data Pro­tec­tion Author­ity which is respon­si­ble for the enforce­ment of data pro­tec­tion laws and com­pe­tent in respect of data con­trollers estab­lished in the rel­e­vant state. The Berlin Com­mis­sioner for Data Pro­tec­tion and Free­dom of Infor­ma­tion can be reached at:
https://www.datenschutz-berlin.de//index.html

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